Job description

We seek a motivated and experienced Studio Coordinator to join our client's London-based practice. The practice is a small team spread across a London and Essex office set with a strong history of working on single-dwelling, housing and conversion projects. They pride themselves on providing excellent customer service with a personal touch to ensure the client relationship is as natural as possible. They are now looking to acquire the services of a Studio Coordinator to join their team, working full-time to provide all-around administrative support and adding in financial help, using Xero. The ideal candidate will be someone from an architecture background with proven admin experience and who has used Xero or a similar platform. You must also be confident speaking on the phone and picking up additional tasks within the role when required.

The Role

• To complete general administrative tasks and secretarial duties within the office.

• To perform bookkeeping, credit control and invoicing when needed (the company does use a finance company).

• Creating leads and enquiries on HubSpot.

• Answering any incoming calls.

• Maintaining Excel spreadsheets.

• Performing administrative tasks for Party Wall Surveying when needed.

• Creating draft fee proposals when needed.

• Dealing with the accountant for HR needs and expenses.

• Communicating with clients and consultants.

• Obtaining quotations from engineers, consultants and Build Control Body.

• Using Asana to manage all administrative work.

• Doing occasional cold calling and emailing to new businesses to introduce the company.

• Managing social media and marketing occasionally.

The Candidate

• Previous experience in administration within an architecture practice is essential.

• Confidence in using Xero or a similar program.

• Hybrid working with working hour flexibility.

• Having previous experience working in an administrative role within the architecture/Construction industry is essential.

• Previous experience using a CRM, ideally Hubspot.

• Good Microsoft Office skills including basic Excel.

• Comfortable speaking on the phone.

If you’re interested in the role then please apply or send your CV with your location, salary and notice period, to jobs@whitespacerecruitment.co.uk. You can also message me on LinkedIn, www.linkedin.com/in/daisyflower