Job description
We are seeking a motivated and experienced Office Coordinator to join our client's London-based practice. The practice is a small team spread across a London and Essex office set with a strong history of working on single-dwelling, housing and conversion projects. They pride themselves on providing excellent customer service with a personal touch to ensure the client relationship is as natural as possible. They are now looking to acquire the services of an Office Coordinator to join their team on a part-time basis, working 3 days a week to support the team, perform general administration tasks, a bit of bookkeeping, managing lead enquires on Hubspot, answering calls and doing occasional business development.
The Role
To complete general administrative tasks and secretarial duties within the office.
To perform bookkeeping, credit control and invoicing when needed (the company does use a finance company).
Creating leads and enquiries on HubSpot.
Answering any incoming calls.
Maintaining Excel spreadsheets.
Performing administrative tasks for Party Wall Surveying when needed,
Creating draft fee proposals when needed.
Dealing with the accountant for HR needs and expenses.
Communicating with clients and consultants.
Obtaining quotations from engineers, consultants and Build Control Body.
Using Asna to manage all administrative work.
Doing occasional cold calling and emailing to new businesses to introduce the company.
Managing social media and marketing occasionally.
The Candidate
Looking for a part-time role.
Having previous experience working in an administrative role within the architecture/Construction industry is essential.
Previous experience using a CRM, ideally Hubspot.
Good Microsoft Office skills including basic Excel.
Previous experience using Xero or similar with some experience doing bookkeeping.
Comfortable speaking on the phone.
If you’re interested in the role then please apply or send your CV with your location, salary and notice period, jobs@whitespacerecruitment.co.uk. You can also message me on LinkedIn, www.linkedin.com/in/daisyflower
