Job description
We are currently working with an Interior Design client based in Hammersmith who is looking for an FF&E Procurement Coordinator to join their team. This role will involve covering the tendering, purchasing, shipping and delivering of FF&E aspects to projects. A large portion of the role will also involve leasing with the internal teams, stakeholders and clients whilst sometimes covering more than one project at a time. My client is looking for someone with a minimum of 3-4 years of FF&E procurement experience ideally in a purchasing agent environment and experience working on hospitality projects. They are looking for someone who can hit the ground running within a client-facing role.
The Role
To work closely with suppliers, internal/external stakeholders and the client to ensure the budgets set for the project are achieved.
To manage the performance of any Assistants to achieve high-quality standards of work and to meet the challenges of the business.
To attend project meetings to present reports, budgets and updates on progress.
To liaise directly with the client team.
To ensure that knowledge is shared across the team and organisation to achieve consistency in standards and easier working relationships.
To ensure the project lead is kept up to date with all aspects of your project work.
To prepare and issue comprehensive tender/quotation enquiries, analyse return pricing and compile spreadsheet format budgets with all information saved on the Company systems.
To ensure that Company procurement processes and procedures are followed.
To suggest alternative suppliers and contribute to the value engineering process to meet project financial needs and requirements.
To review FF&E specifications for completeness and contractual compliance before release for quote.
Coordinate the production of shop drawings and samples for bespoke FF&E items and production inspection visits.
To source new Suppliers with the capability and capacity to satisfy different project needs.
To liaise with external consultants as and when required.
To undertake item take-off for the FF&E from drawings and schedules.
Negotiate with the suppliers for the best possible commercial terms and ensure that the goods are manufactured, shipped and installed in time to meet the project budget and programme.
Prepare and issue purchase orders, ensuring compliance with company policies and project requirements.
To expedite purchase orders and monitor the performance of the suppliers to ensure delivery times are maintained and as per the project requirements.
To identify potential risks to the procurement process and develop strategies to mitigate them.
To prepare maintain and present project status reports for internal and external stakeholders.
To process all necessary payments to suppliers by liaison with Accounts and keep accurate records of all transactions.
Coordinate with logistic teams to manage the shipping process, both direct and indirect, by working with freight forwarders and suppliers.
The Candidate
To have previously worked in an FF&E Procurement role with 3-4 years’ experience.
To have a working knowledge of contract administration.
To have extensive knowledge of a good range of materials & furniture suppliers worldwide.
To be good at analytical thinking and problem-solving.
To have an enthusiastic attitude to all tasks, flexibility, and versatility according to project requirements.
To have good time management by project resourcing and budget.
To have the ability to communicate clearly, confidently and professionally Procurement of bespoke items/pieces of furniture.
If you’re interested in the role then please send your CV to with your location, salary and notice period, d.flower@whitespacerecruitment.co.uk or message me on LinkedIn, www.linkedin.com/in/daisyflower
