Job description
We are working with an established architecture practice based in North West London that focuses on urban renewal and regeneration architecture. They are looking to acquire the services of a Graphics & Bid Coordinator to join their team on a full-time basis. This role is essential to the company’s visibility, helping them win new business and support the marketing team. The ideal candidate will be someone who has come from a bids or marketing background and has previously worked within the architecture or interior design industry. My client is also looking for someone who is a good communicator, detail-oriented and passionate about the industry.
The Role
•Manage the end-to-end bid process for project tenders, including PQQs (Prequalification Questionnaires) and RFPs (Request for Proposals).
•Collaborate with directors and senior staff to create compelling and tailored bid submissions.
•Coordinate and collate input from internal teams, ensuring submissions meet deadlines and align with the firm’s strategic goals.
•Maintain and update a library of bid content, templates, and case studies for future use.
•Conduct post-bid reviews to gather feedback and continuously improve the process.
•Develop and execute marketing campaigns to promote the practice’s portfolio, expertise, and brand.
•Manage and update the firm’s website, ensuring content is fresh, relevant, and engaging.
•Create and schedule content for social media platforms to increase online engagement and follower growth.
•Design and produce marketing collateral, including brochures, presentations, and newsletters.
•Coordinate and promote events, exhibitions, and networking opportunities.
•Ensure all external communications align with the firm’s brand identity and tone of voice.
•Monitor industry trends and competitor activity to inform marketing strategies.
•Maintain and update the firm’s client relationship management (CRM) system.
•Track opportunities, project leads, and marketing outcomes to support business development efforts.
•Support with graphic design skills the architectural design outputs in the creation of reports, design studies and presentation material.
The Candidate
•Proven experience in a similar graphics or bid coordination role, ideally within architecture, construction, or a related industry.
•Excellent writing, editing, and proofreading skills, with the ability to produce high-quality content under tight deadlines.
•Strong graphic design skills and proficiency in software such as Adobe InDesign, Photoshop, MS Office and Illustrator.
•Familiarity with CMS platforms (e.g., WordPress) and social media management tools.
•Exceptional organisational skills and the ability to manage multiple projects simultaneously.
•A collaborative mindset and ability to work closely with internal and external stakeholders.
•Knowledge of architecture, design, or the built environment is highly desirable.
•A degree in graphics, marketing, communications, or a related field is preferred but not essential.
•Professional certifications in marketing or bid management are a plus.
If you’re interested in the role then please send your CV with your location, salary and notice period, jobs@whitespacerecruitment.co.uk or message me on LinkedIn, www.linkedin.com/in/daisyflower
